Social media has given the world instant access to businesses all over the world. It is easy to “like” and “share” our favorite things from food to vacation, and so on. Many people rely on the reviews to make decisions about businesses large and small. Businesses sometimes feel they are at the mercy of these anonymous reviewers with no recourse.
It is important to know what is being said about your business both good and bad. Various tools including tracking software like HootSuite and NutshellMail can help find mentions of a business name, organization or product on Yelp reviews, Facebook and the web. Google Alerts also checks the internet mentions.
When a mention of the business or product name is found in a review whether good or bad it is important to reply back to the poster immediately. If it is a positive review, say thank you! If it is a negative comment respond on the same social media outlet with an apology that there was a problem. Be polite and clarify the problem and fix what is possible. Many times people just want to be heard and acknowledged.
You may not agree with the negative comment but do not get offended. Do not take the comment personally. You must respond in a professional manner. Remember, both the original comment and your response will be seen by current and future customers and clients. Your response could discourage more business than the original comment. No one can please everyone all of the time. Improve what you can and continue to offer your customers the best product or service.
If your response does not satisfy the complaint you do not have to continue the dialogue for all to see. Take a more direct approach and offer to speak with the person on the phone or email to keep the exchange private. Again, how you handle the issue will speak volumes to current and future customers and clients.
Here is a quick video with tip on how to respond to reviews. Much can be learned from a negative review. Watch this link on “The positive side of negative reviews”.





